The purpose of this privacy statement is to fully inform you and to explain how we collect, use and store your personal data. The contractual provisions we agreed with you remain unchanged.
The protection of your privacy is important to Tobania. We undertake to protect and process your personal data in strict compliance with the law, and to make sure you have the latest information.
We invite you to take the time to read this policy to become aware of how we handle this subject. You may object to the processing of your data, as explained in Chapter 6 of this notice.
"Processing" means any operation or set of operations which is performed upon personal data such as collection, recording, organization, storage, adaptation or alteration, retrieval, consultation, use, disclosure by means of transmission, dissemination or otherwise making available, alignment or combination, blocking, erasure or destruction of personal data.
Tobania NV, with its registered office at 1853 Strombeek-Bever, Romeinsesteenweg 564 box 4 is responsible for processing the personal data it deems necessary to process.
We are therefore the party whom you, as well as the supervisory authorities (for example the Data Protection Authority), should contact for any questions you may have relating to the way Tobania uses your data.
Those affected by this policy are:
This policy does not affect:
The data covered by this policy are personal data, i.e. any information in relation to an identified or identifiable natural person.
Whenever you interact with Tobania, we may collect various personal data:
identification data: your name, address, date and place of birth, picture, account number, phone number, e-mail address, IP address, household composition, educational history, employment history, references, your qualifications skills…;
data relating to your behaviour and habits when using our affiliates or our internet websites;
From time to time we may obtain personal data about you from business partners (contact details and professional information) provided you have consented to the disclosure of your personal data to us. You may contact us to obtain further information about the source of your personal data.
Your personal data can be processed for the following purposes:
We process your personal data for different purposes. For each processing, only the data that are relevant to the intended purpose will be processed.
Generally, we will use your personal data either:
We have set up an adequate standard of security when it comes to safeguarding and protecting personal data in accordance with our legal obligations. By so doing, we want to prevent any unauthorized person from gaining access to, processing, altering or deleting personal data.
We would like to draw your attention to the fact that no security measures can guarantee 100% security.
You also have an important role to play in safeguarding your personal data. E.g. you should choose sufficiently strong password and never share your account credentials (log-in and passwords).
The people who are authorized to access your data are specifically defined depending on their role.
We transfer your personal data to third parties listed below. If these parties are based in US, we will check if they are a member of the EU/US privacy shield and if they have the required level of security and confidentiality measures or, alternatively, implement standard contractual clauses for the transfer of personal data.
Under the applicable data protection legislation, we will use reasonable efforts to ensure that your personal information is accurate and up to date. Therefore, please advise us of any changes to your information.
You are entitled to request access to the details of personal data we hold about you and to have it rectified or erased as allowed by applicable data protection legislation. You may object to or restrict the processing of your personal data in accordance with the applicable data protection legislation. In case of direct marketing, you may object to our processing for direct marketing purposes. If the processing of personal data is based on your explicit consent you may withdraw your consent at any time without affecting the lawfulness of processing such data prior to such withdrawal.
You have the right to access the personal data you have provided us, in a structured, commonly used and machine-readable format and you have the right to transmit this data to another controller without consent from us (data portability). This right is however subject to restrictions and conditions.
In relation to exercising your right, you can send us your signed and dated request. Please be as accurate as possible when formulating requests:
Where we have doubt about your identity, we may ask you to adduce evidence of your identity.
In case of disagreement relating to the processing of your personal data, you can submit a request for mediation to the Data Protection Authority at the address mentioned hereunder. However, we encourage you to contact us first in order to try to seek a speedy solution regarding the disagreement.
We may not keep your personal data for longer than what is necessary for the processing purposes for which they were collected. We will appropriately and securely dispose of your personal data when it is no longer required. We take into account the sensitivity of your personal data, the purpose and the legal requirements in order to use the appropriate retention period.
General contact details and marketing details will be stored up for 5 years after the last contact.
If you have not been placed in a job by us, your personal data will be stored up to 3 years after the final contact (candidate database). At the end of this period you will be contacted again to rectify or erase your personal data.
We keep basic information about our customers and suppliers for up to 10 years for liability, legal, tax and compliance purposes after the end of the contract
For more information about our retention policy, please contact firstname.lastname@example.org.